Create or download a free customizable service invoice template

Whether you want to bill hourly or by flat amounts, provide the option to be tipped, or enable partial payments, you can customize this professional, free service invoice template to meet your needs.

PayPal’s customizable service invoice template

Many businesses can benefit from the freedom and flexibility of our independent business invoice template. With it, you can create a customizable invoice in a few simple steps, no matter what industry you’re in or what service you provide. Discover more about the benefits of e-invoicing solutions for your business.

How to create and customize your billing invoice template

Start by downloading a sample in Word or by using our free invoice template tool. At a minimum, your template should include basic information about your business and the details of the service you’re providing to your client.

If you decide to save your free invoice template as a PDF, you may find it easier to add your information to the template in Word and then save as a PDF.

Please note the downloadable Word invoice template doesn’t include PayPal Invoicing built-in features and may not be formatted correctly if you export your template to Excel.

To customize our invoice template, follow the instructions below:

1 Your contact information:

2 Your client's information:

3 Invoice #:

4 Invoice date:

5 Preview the template:

6 Send:

7 Get paid:

Industry specific invoicing

Some industries may require mentioning specific terms and conditions on your invoice, so be sure to check the special requirements for your business. Find out more about popular small business invoice payment terms to help your customers understand what they owe and when.

You can access more invoicing features with PayPal Invoicing. For example, you can:

• Save invoice templates, items, and contact details for quick entry.
• Send invoices to up to 1,000 customers at once.
• Track status, view history, and send reminders for unpaid invoices.
• Accept partial payments or enable tipping.
• Accept payments from 200+ markets around the globe.
• Send invoices on the go with the PayPal Business app.

PayPal Invoicing can get businesses paid fast. In a recent study, 79% of PayPal invoices are paid within one day of sending the invoice 2 . That’s much faster than traditional offline invoicing.

When to send a freelance invoice?

Knowing when to send an invoice as a freelancer depends on the service you’re providing and the project you’re working on, as well as the agreed-upon billing terms with your client (such as hourly or project fee). For instance, if you contribute five monthly social media graphics to a client, you may want to use a recurring flat-rate invoice sent on the first of every month. On the other hand, if you’re billing for a one-time infographic project that is based on hours billed, you may want to send your invoice immediately after the work is completed. Find out about recurring invoices.

Make sure to use an invoice tracker to keep tabs on what you’ve billed for, what’s been paid, and what is still outstanding.