Choose from one of 36 free work schedule templates organized by category – employee & staff schedules, shifts, corporate schedules, hybrid schedules, or schedules for entrepreneurs.
Customize the template in Excel, Google Sheets, Canva, or PDF, and get it ready to print.
You need a way to create a great schedule for work. We’ve got a library full of work schedule templates that you can customize to fit your company’s needs. Use the links below to jump to a specific customizable and printable work schedule template. You’ll see categories that organize the templates and calendars based on type.
(If you’d rather view the library by duration rather than category, we’re building out those options. Here’s what we have so far: weekly, 7-day schedules, monthly)
Build, share, and optimize employee schedules in one place.
Static work schedules in Excel or Sheets are a great start. But if you’d like to supercharge your schedule management, I strongly recommend Homebase.
It’s free to use start with Homebase (1 location and up to 20 employees). So try it out, and if you like it, you can upgrade easily for $20 per month.
With these employee calendar schedule templates, you can schedule specific employees by date, week, or month, shift, and more.
Ready to get right to it? Download the full bundle of employee work schedule templates you see below:
Canva | Excel | Sheets | PDF
Template downloads: Canva | Excel | Sheets | PDF
Description: In this daily work schedule template, you can add roles (Manager, Cashier, Host, etc.) and add employee names by role and hour. The template currently has a 12-hour shift, but you can change the hours in the first column or add hours by adding rows. Update role names in the top row. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.
Other names for this template: Daily schedule
Template downloads: Canva | Excel | Sheets | PDF
Description: In this weekly work schedule template, you can add employee names for the full work week. The template currently has five work days (green) and two days off (white), but you can change the work days in the top row. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.
Other names for this template: Weekly schedule, work week schedule
Template downloads: Canva | Excel | Sheets | PDF
Description: In this printable monthly work schedule template, you can add employee names by day for the full month of work. Edit the days of the months so they match with the current month’s calendar. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.
Other names for this template: Monthly work calendar
Template downloads: Canva | Excel | Sheets | PDF
Description: In this daily staff schedule template, you can add employee names, their roles, start time, lunch break, end time, and total work hours. This gives a full, detailed view of the day’s work schedule. The template currently has space for 10 employees, but you can add rows for more employee spots. If some of the columns are not useful for your staff schedule, update the column names to provide the details you need. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.
Other names for this template: Daily staffing sheet
Template downloads: Canva | Excel | Sheets | PDF
Description: In this weekly staffing schedule template, you can add employee names, days they work, and total work hours. This work week schedule template gives a simplified view of the weekly calendar. The template currently has space for 10 employees, but you can add rows for more employee spots. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work.
Other names for this template: Weekly staff sheet
Template downloads: Canva | Docs | PDF
Description: This employee availability form allows for workers to submit the days and times they are willing and able to work for the upcoming week. Print out the blank version of the template as a PDF to fill in the schedule by hand and post at work, or customize it in Canva or Google Docs. If you’d like to work with it in Microsoft Word, go into the Docs and click File > Download.
Additional resources: Work hours calculator
Other names for this template: Employee availability template, employee availability chart
If your organization requires coverage through multiple shifts each day – customer service teams, hospitals, restaurants, manufacturing plants – use this section to find a shift schedule template to customize. You’ll see work shift schedules based on 12-hour shifts, 10-hour shifts, and 8-hour shifts.
Ready to get right to it? Download the full bundle of shift schedule templates you see below:
Canva | Excel | Sheets | PDF
Template downloads: Canva | Excel | Sheets | PDF
Description: If you are looking for a 24-hour shift schedule (where crews work 24 straight hours), the 24-48 schedule is the simplest schedule to choose. In this 24-48 shift schedule template, three teams each work one 24-hour shift followed by two days off. Over a three-week period, employees work 168 hours (averaged out to 56 hours per week).
Other names for this template: ABC shift schedule
Template downloads: Canva | Excel | Sheets | PDF
Description: In the 2-3-2 rotating shift schedule, there are 12-hour shifts each day (to provide 24-hour coverage). The schedule plays out over four weeks (28 days), where employees work an average of 42 hours per week. This is a common example of a 12-hour schedule with rotating shifts.
Other names for this template: Pitman schedule, 2-3-2, 2-3-2 rotating, 24-7 work schedule, 12-hour shift schedule
Template downloads: Canva | Excel | Sheets | PDF
Description: The 4-3 work schedule template has six teams and three overlapping 10-hour shifts to provide 24-hour coverage. In this three-week rotating shift schedule, each team works…
Other names for this template: 4/10 rotational schedule, swing shift schedule
Template downloads: Canva | Excel | Sheets | PDF
Description: The 5-2 work schedule template has four teams and three 8-hour shifts to provide 24-hour coverage. In this four-week rotating shift schedule, each team works…
Other names for this template: 8-hour shift schedule for 7 days per week, swing shift schedule, 8-hour rotational shift schedule
Template downloads: Canva | Excel | Sheets | PDF
Description: The 4-on, 4-off work schedule template has four teams and two 12-hour shifts to provide 24-hour coverage. In this rotating shift schedule, each team works…
Template downloads: Canva | Excel | Sheets | PDF
Description: The 3-on, 3-off work schedule template has four teams and two 12-hour shifts to provide 24-hour coverage. In this rotating shift schedule, each team works…
Template downloads: Canva | Excel | Sheets | PDF
Description: The Dupont work schedule template has four teams and two 12-hour shifts to provide 24-hour coverage. In this four-week rotating shift schedule, each team works…
Other names for this template: Dupont shift schedule, Dupont 12-hour schedule, 12-hour shift schedule with 7 days off, Dupont rotating schedule, super 7 work schedule
Template downloads: Canva | Excel | Sheets | PDF
Description: The 2-2-3, or Panama, work schedule template has four teams and two 12-hour shifts to provide 24-hour coverage. In this four-week rotating shift schedule, each team works…
Weeks 1 & 2 (Day Shifts)
Weeks 3 & 4 (Night Shifts)
Other names for this template: Panama work schedule, rotating 2-2-3 schedule, 2-2-3 schedule
Template downloads: Canva | Excel | Sheets | PDF
Description: The 4-2, 4-3, 4-3 rotating work schedule template has five teams and three overlapping 10-hour shifts to provide 24-hour coverage with an extra team (overlapping) during peak times of day. In this 20-day rotating shift schedule, each team works…
This section is full of popular work schedule templates for businesses with primarily desk jobs (or knowledge work). These templates can be customized, then used in internal communications to set the precedent for work schedule options that employees can choose from. You’ll see a holiday calendar and the seven most-used corporate work weeks.
Ready to get right to it? Download the full bundle of corporate work schedule templates you see below:
Canva | Excel | Sheets | PDF
Template downloads: Canva | Excel | Sheets | PDF
Description: Employees work a standard week with five work days, eight hours per day. Use this template to create your own company’s expected work week for all employees.
Other names for this template: Standard work week, 9-5
Template downloads: Canva | Excel | Sheets | PDF
Description: Employees work four days per week (typically Monday – Thursday) with eight hours of work per day. Download this four-day work week schedule template if you are considering or have already implemented a four-day work week for your company. Customize the colors, add work hours per day, or change the days off.
Other names for this template: 32-hour work week
Template downloads: Canva | Excel | Sheets | PDF
Description: An employee works 10 hours a day over the course of four days, then is off for three days each week. Use this 4/10 schedule template to share expected work hours for all employees on a 4/10 schedule. This template can also be used for companies that have “Summer Friday” policies where Fridays are off during the Friday and the work week gets compressed into Monday through Thursday.
Other names for this template: 4 10s, compressed work week, 4-day work week
Additional resources: 4/10 Work Schedule
Template downloads: Canva | Excel | Sheets | PDF
Description: During a two-week period, the employee works 80 hours across nine days instead of 10. The most common way to do this is four nine-hour days followed by an eight-hour Friday. The next week, employees work four nine-hour days, followed by a Friday off. Download this 9/80 work schedule template to visualize the work week for all employees at a company using the 9/80 schedule. Customize your hours, days off, colors, and logo.
Other names for this template: 5-4/9 schedule, compressed work week
Additional resources: 9/80 Work Schedule
Template downloads: Canva | Excel | Sheets | PDF
Description: Employees have a normal five-day, 40-hour week followed by a four-day, 32-hour week. In other words, every other Friday is off with normal work days outside of that. The work week averages out to 36 hours. Download this template to visualize a 9/72 work schedule (and customize it to your needs).
Template downloads: Canva | Excel | Sheets | PDF
Description: The 36-hour work week is typically done in one of two ways: 1) four eight-hour days followed by a four-hour day on Friday, or 2) four nine-hour days. Download this schedule template if your company has a half-day Friday policy for full-time employees and customize it for your brand.
Other names for this template: Half-day Fridays
Additional resources: The 36-Hour Work Week
Template downloads: Canva | Excel | Sheets | PDF
Description: The 36-hour work week is typically done in one of two ways: 1) four eight-hour days followed by a four-hour day on Friday, or 2) four nine-hour days. Download this schedule template if your company has a four-day, 36-hour work week for full-time employees and customize it for your brand.
Other names for this template: 4 9s
If your company uses a hybrid work model where employees spend some time in the office and some time working remotely, there are a number of hybrid work schedules to choose from. In the templates below, you can choose the best-fitting hybrid schedule and customize it to fit your company’s needs.
Ready to get right to it? Download the full bundle of shift schedule templates you see below:
Canva | Excel | Sheets | PDF
Template downloads: Canva | Excel | Sheets | PDF
Description: Employees are expected to come into the office for two days per week, and work remotely for three days per week. Use this 2/3 hybrid work schedule template to set expectations for remote work days and office days for your team or company. Adjust the days, colors, and logo to fit your brand.
Other names for this template: 3/2 hybrid model
Additional resources: 6 Hybrid Policies Analyzed
Template downloads: Canva | Excel | Sheets | PDF
Description: Employees are expected to come into the office for three days per week, and work remotely for two days per week. Use this 3/2 hybrid work schedule template to set expectations for remote work days and office days for your team or company. Adjust the days, colors, and logo to fit your brand.
Other names for this template: 2/3 hybrid model
Template downloads: Canva | Excel | Sheets | PDF
Description: Employees are expected to visit the office for 50% of their work time and work remotely for 50% of their time. This is a policy for office visit expectations rather than a set schedule. Use this 50/50 hybrid work schedule template to set expectations for remote work days and office days for your team or company. Adjust the days, colors, and logo to fit your brand.
Other names for this template: Half and half
Template downloads: Canva | Excel | Sheets | PDF
Description: Under the “Bring Your Own Hybrid” work schedule, executive teams come up with choices for hybrid work schedules (like 2/3, 3/2, or 50/50). Then, managers present the options to their teams. Each team decides together which schedule to pursue for their team only, and then team leaders manage expectations to that schedule. This gives employees more autonomy over their schedules but also aligns teams by location and day.
Use this hybrid work schedule template to set expectations for remote work days and office days for different teams within your company. Adjust the days, colors, and logo to fit your brand.
Other names for this template: Bottom-up model
Template downloads: Canva | Excel | Sheets | PDF
Description: Under this model, the executive team typically sets a company-wide policy (like 2/3). Then, employees can set their own work hours within those days. Some may start at 7 AM, others may start around 10 AM. This model is a step closer toward asynchronous work than most hybrid models, but still aims to have synchronous blocks of time overlapping for most employees throughout the day.
Use this flex-time hybrid work schedule template to set individual calendars for members on your team. Adjust the days, colors, and logo to fit your brand.
Other names for this template: Flexibly hybrid
Template downloads: Canva | Excel | Sheets | PDF
Description: With a cohorts schedule, employees are clustered together into similarly sized groups – cohort A, cohort B, cohort C, etc. The schedule rotates weekly for each cohort’s days in the office and days at home. The idea of the cohort schedule is to rotate in a pattern that has all employees across the company cross paths in the office on a predicable time period (every other week for example).
Use this cohorts hybrid schedule template to set expectations for rotating office visits by assigned groups within the company. Adjust the days, colors, and logo to fit your brand.
Other names for this schedule: Split-week, rotational regional remote
Additional resources: Benefits Of Hybrid Work
Template downloads: Canva | Excel | Sheets | PDF
Description: Some employees, based on role and situation, are able to work from home when they’d like. The policy is determined by role and team rather than across the board. For example, people working in the manufacturing department may be required to come in every day. People is sales might be expected to come in one day per week.
Use this partial hybrid schedule template to set expectations for office visits expectations by department or role. Adjust the days, colors, and logo to fit your brand.
Template downloads: Canva | Excel | Sheets | PDF
Description: This schedule calls for alternating weeks of remote then in-person and so on. Use this week-by-week hybrid schedule template to set a bi-weekly calendar for remote work and office work. Adjust the days, colors, and logo to fit your brand.
Most work weeks revolve around 40 hours. But if you work for yourself, that doesn’t need to be the case. In this section, we’ve included a number of non-traditional work schedule templates that entrepreneurs work. At the top, you’ll see a planner to schedule out each workday for maximum efficiency.
Ready to get right to it? Download the full bundle of entrepreneur work schedule templates you see below:
Canva | Excel | Sheets | PDF
Description: Plan out your work day in detail to stay focused as an entrepreneur with this personal daily work planner. Calendar tasks for every hour up to 12 hours, add hours, or adjust the schedule how you’d like. Add today’s date, priorities, and notes for the day.
Template downloads: Canva | Excel | Sheets | PDF
Description: The most common 30-hour work week is five work days with six hours of work per day. An alternative is to work four days with 7-8 hours per day.
Template downloads: Canva | Excel | Sheets | PDF
Description: Entrepreneurs work five days per week with 10 hours of work per day.
Other names for this template: 5 10s
Template downloads: Canva | Excel | Sheets | PDF
Description: A 60-hour work week usually has three blocks of time: 1) A typical work schedule like 8:00 AM – 6:00 PM, followed by 2) a one- or two-hour block of work at night, followed by ~5 hours of work on the weekend.
Template downloads: Canva | Excel | Sheets | PDF
Description: Entrepreneurs work double the standard work week. If you work five days per week, you need to log 16 hours per day to get to 80 hours in a week. The most common 80-hour work week is 13-15 hours of work per day with spread over six days.
Additional resources: 80-Hour Work Week Schedules
Template downloads: Canva
Description: In this printable weekly planner template, you can plan out your week in a simple format. The template is designed in Canva so you can customize it, the format is set to fit an 8.5 by 11-inch paper, and the content is within printing margins. Use this weekly planner to set yourself up for success throughout the upcoming week.
Under each work schedule template in our library above, you’ll find a link to download it in Excel. Click on that link to save the Excel file to your computer. From there, you can change the format, colors, schedule, and equations to make it your own.
If none of our schedules are a good fit for you, Excel does have built-in schedule templates. We created this resource because the Excel templates are too generic for what most business owners or operators.
Under each work schedule template in our library above, you’ll find a link to make a copy of the template in Google Sheets. Click on that link to create a new Google Sheets file in your Google Drive. From there, you can change the format, colors, schedule, and equations to make it your own.
If none of our schedules are a good fit for you, Excel does have built-in schedule templates. We created this resource because the Excel templates are too generic for what most business owners or operators.
Want to learn more about the average work week in Romania? We’ve broken down all of the data about Romania’s average hours worked.
Download this weekly work schedule template and customize it in Canva, Google Sheets, or Excel, or download it as a PDF to print.
Want to learn more about the average work week in France? We’ve broken down all of the data about France’s average hours worked.
What is a 36-hour work week? The 36-hour work week is typically done in one of two ways: 1) Half-day Fridays: Four eight-hour days followed by a four-hour day on Friday, or 2) Four-day work week: Four nine-hour days. If you’re questioning the structure of your work week, you’re already way ahead of the game. Most people and, therefore, companies default to the 40-hour work…
Want to learn more about the average work week in China? We’ve broken down all of the data about China’s average hours worked.
Do you work seven days per week? Maybe you just started your own company and need all the time you can get to make it work. Or, you operate a business that is open seven days per week. In this article, we’ve built 10 seven-day work week schedule templates organized by categories: employee schedules, shift schedules, and entrepreneur schedules. Use the links below to jump…
I have come across your article “The Ultimate Work Schedule Template Library (2023)” and I find it very interesting. Browsing your site, I was impressed by the wide coverage of schedule planning and was surprised because you provide the plans free of charge. Despite the multitude of schedules, there seems to be none that covers my needs…
I am responsible for scheduling the doctors’ shifts in a public hospital, who have a strange shift schedule. There are 8 doctors in total. For some shifts, they are divided into two teams of 4 (team I and R), for some others they are considered one team of 8. They have a complex shift pattern. To describe their shifts in brief:
A) They have two shifts every 8 days: one swing (with doctors from team I) and one night shift (with doctors from team R).
B) The next day they have a 24-hour shift (with doctors from team I).
C) In all other days they have 24-hour shifts, but Saturday and Sunday shifts are paid higher that weekdays.
Shifts A are paid higher than shifts B; shifts in group C are paid higher on Sundays than on Saturdays and those higher than on weekdays. It goes without saying, that shifts A and B might be on Saturday or Sunday (making scheduling and calculating payments) more cumbersome… Scheduling their shifts (taking into account blackout days, vacations, leave of absence etc) and balancing them in order to achieve similar payments brings a terrible headache every month.
I am seeking for a (custom made?) schedule that can help me. If one of your schedules (or a combination of them) does indeed cover my needs, please inform me. Otherwise, can you recommend a site or software that might do the job for me?
I apologise for my lengthy e-mail and I request for your help.
Kindest regards.
